Banquets & Galas

Leading up to the event - Before the event we will gather the information needed to make appropriate interpreter selections and provide them with preparation materials they need. It is recommended to book the interpreters 15-30 minutes prior to the event start time to ensure proper set up and placement. In addition to the date, start & end time, and location of the event, we will need the following information:

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• Deaf attendees names

  • Please let us know if the Deaf client has any specific interpreter requests

• Name of the person they should check-in with onsite and where to find them

• Name of the event

• Order of events or schedule

• Scripts, speeches, and the names of the speakers 

• The dress and attire for the event

• Award Names (if applicable)

• If food is served, often it is extended to the interpreters to participate in the meal. While this is welcomed and graciously accepted, it is not a requirement. 

  • Please also let us know in advance so that we can share that information with your interpreters! 

• Please let us know in advance if this is live streamed

 

During the Event - Typically banquets and galas will require a team of 2 interpreters. The placement for the interpreters is best to the right or to the left of the stage, in the front. The table for the Deaf attendees should be the table closest to the interpreters. If there is a seating chart, the Deaf person should have a view of both the interpreters and the speaker on the stage, simultaneously. This means if the table is on the right side of the stage, the Deaf client is best to be sat on the right side of the table; their back should not be to the stage.