Conferences

Leading up to the conference - Prior to the conference we will gather the information needed to make appropriate interpreter selections and provide them with preparation materials they need. It is recommended to book the interpreters 15-30 minutes prior to the conference start time to ensure proper set up and placement. In addition to the date, start & end time, and location of the event, we will need the following information:

 

• Deaf attendees names

  • Please let us know if the Deaf client has any specific interpreter requests

• Name of the person they should check-in with onsite and where to find them

• Title of the conference

• Itinerary and order of events

• If there are breakout sessions, determine which ones the Deaf client will be attending

  • Let us know the name & location of breakout sessions

• If the Deaf client is a presenter, please let us know and share their presentation materials with us. (This would require interpreters with strong voicing skills)

• If conference food is served, often it is extended to the interpreters to participate in the meal. While this is welcomed and graciously accepted, it is not a requirement. 

  • Please also let us know in advance so that we can share that information with your interpreters! 

• Scripts, Powerpoint presentations, and the names of the speakers 

During the Conference - Conferences will require a team of 2 interpreters per session. If there are multiple Deaf clients, and they are in separate breakout sessions, each session will need its own set of 2 interpreters. The placement for the interpreters is best to the right or to the left of the presenter, in the front. The chairs for the Deaf attendees should be in the front rows, closest to the interpreters on the sides.